Develop a Project Management Training Program for Clinical Trials Sites to Manage Complex Clinical Trials Effectively

Time

Tue, Jun 25 11:45AM
T 08

Title

Develop a Project Management Training Program for Clinical Trials Sites to Manage Complex Clinical Trials Effectively

Abstract Summary

In October 2011, a Working Group (WG) of experienced clinical research professionals was created to review current educational opportunities offered through the High Impact Clinical Trials (HICT) Program at the Ontario Institute for Cancer Research and to determine future needs. We were determined to have broad representation on the WG, but it could not be too big as it had to be committed and nimble. It consisted of six members from oncology programs across Ontario: two members from large adult cancer centres, one from an adult community cancer centre, one from paediatric oncology and two members from the HICT Program. The objective of the WG was to identify educational gaps, recommend solutions and be prepared to invest time in the development of the solution. In preparation for the initial face to face WG kick off meeting, a gap analysis was produced comparing all the current educational opportunities. The WG reviewed the gap analysis and the recent clinical trials environment and recommended a solution that would meet the current demands of clinical research sites in Ontario. As experienced clinical research personnel, they believed it was necessary to address the gap between regulatory training and actual practice. Once the gap was identified, there was in depth discussion on how it should be addressed: webinar series, online modules, face to face workshop, half day, full day or two days. It was determined that all recent training opportunities kept the participants at their desks and did not allow for the benefit of the networking experience. Therefore, it was decided that a two day workshop would be developed and would be offered on a Friday and Saturday allowing for maximum participation supported by the sites and allow the participants to also be actively responsible for their own professional development. An outline of the new workshop was designed for the most effective use of each member’s time and expertise. We created modules that incorporated project management into the conduct of clinical trials. Modules were assigned to each WG member to expand and create a full curriculum and progress was reviewed at weekly teleconferences and at face to face meetings. The face to face meetings also included brainstorming activities to find the best exercises to demonstrate the principles being taught. Since the target audience for the workshop are experienced professional colleagues, the WG members had to ensure the new curriculum followed the principles of adult learning. The workshop had to be collaborative, problem based, interactive, meaningful and practical. Over a period of 6 months, the WG met weekly by teleconference and held bimonthly face to face meetings for status updates and to review the work in progress to create a two day interactive workshop.

Poster Presenter

Kay Friel
Director, Clinical Trials Support Services,
Ontario Institute For Cancer Research (OICR)
Canada

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